Used by MongoDB to check in 15,000+ attendees across APAC
Event Check-in Software Designed to Clear Lines in Under 3 Seconds
Manual verification takes 45 to 90 seconds per guest, creating frustrating bottlenecks at the front door of your venue. Micepad's event check-in app replaces clipboards and slow legacy systems with lightning-fast QR scanning, automated badge printing, and intuitive self-service kiosks. You can launch your first event completely free for up to 50 attendees, without needing a credit card or a consultation with sales.
Start for Free
<3s
per guest check-in
15,000+
attendees for MongoDB
Free
first event, 50 attendees
100%
offline capable
Core Features of Our Event Check-in App
QR code scanning, self-service kiosk mode, offline capability, real-time analytics, and badge printing, all in one event check-in app.
QR Code Scanning
Rapid validation is the core requirement of any successful event check-in app. Attendees present their digital confirmation barcodes, and your front-of-house staff simply scans them using any standard camera. The system instantly verifies the ticket, marks the guest as present, and triggers badge printing, completing the entire process in under three seconds per person.
Self Check-in Kiosks
Reduce your reliance on temporary staffing by transforming standard tablets into standalone registration stations. Attendees can approach the iPad, scan their own QR code, or search for their name using the touchscreen interface. This method dramatically increases throughput during the morning rush hour of massive global trade shows and multi-day exhibitions.
Walk-in Registration
Capture the details of unexpected guests instantly at the registration desk without slowing down the primary entry queues. Your team can set up customizable digital forms within the event guest check-in app to capture vital contact information, process their approval, and authorize their entry on the spot.
Badge Printing
Produce professional credentials exactly when your guest arrives to eliminate the need for pre-printing and alphabetizing hundreds of nametags. Our simple event check-in app connects instantly to standard Brother and Zebra thermal printers, allowing you to print high-quality badges with custom fields and varying designs based on ticket types.
Session-Level Check-in
Monitor precise attendance data for specific workshops, exclusive VIP lounges, or mandatory training seminars within a larger multi-room conference scenario. By stationing staff at individual room entrances, organizers can track exactly who attended which segment, providing valuable data for continuing education credits or post-event sponsor reporting.
Real-Time Dashboard & Capacity
Maintain absolute command over your live attendance figures through a centralized digital command center. Event planners can instantly monitor who has arrived, view live syncs across all entry points, and track how close specific rooms or halls are to their maximum allowed capacity to ensure fire code compliance.
CSV Import & Export
Migrating from legacy platforms does not require complex API integrations or developer resources. If you are a Cvent or Eventbrite user switching to a faster front-of-house solution, simply export your list as a spreadsheet and upload it into our system. Post-event, export the final attendance logs for deep analysis or CRM synchronization.
Offline Mode
Relying entirely on venue internet connections is a major risk, especially when poor venue WiFi scenarios frequently occur in crowded convention centers. Our offline mode ensures that your mobile event check-in app continues scanning tickets, searching names, and printing badges even when the network drops, syncing all data automatically the moment connectivity returns.
Multi-Event Support
Manage a comprehensive portfolio of global summits, regional roadshows, and internal training sessions from a single administrative account. Each gathering receives its own dedicated attendee list, unique badge templates, and segregated dashboard, keeping your operational data highly organized throughout the fiscal year.
Team Collaboration
Deploy dozens of entry stations simultaneously while maintaining strict administrative control over your operational data. You can assign specific permission levels to temporary event staff, preventing them from altering sensitive guest details or accessing high-level capacity reports, ensuring secure and controlled deployment.
Email Confirmations
Automate your pre-event communications by sending customized confirmation messages directly through the platform. These emails contain the unique QR entry codes and critical arrival instructions, ensuring that every attendee arrives prepared for an immediate, friction-free entry process.
Enterprise-Grade Security
Protect your attendee information with an architecture built to satisfy the data protection requirements of large corporates. All guestlist information is strictly encrypted at rest and in transit, ensuring compliance with global data privacy regulations and preventing unauthorized access to your proprietary executive lists.
Global Use Cases for Our Event Check-in Software
Handling thousands of international delegates requires infrastructure that will not fail under immense pressure. We built Micepad to manage extreme scale, which is why MongoDB relied on our platform to process over 15,000 attendees across 10 different APAC cities. Our system is the definitive conference registration app for massive corporate gatherings.
- Process high-volume crowds with verified sub-3-second scanning speeds.
- Deploy rapid self-service stations to alleviate morning registration bottlenecks.
- Monitor live venue capacity across massive multi-hall convention centers.
Import from Any Registration Platform in Minutes
You do not have to replace your entire marketing and ticketing stack just to upgrade your front-of-house operations. Micepad operates perfectly as an independent event registration kiosk and scanning tool. Organizers using platforms like Cvent or Eventbrite can effortlessly import their final guest lists via CSV, requiring no technical re-registration for attendees.
- Upload complex attendee lists via CSV in minutes.
- Bypass complicated API development or expensive developer setups.
- Retain your preferred ticketing vendor while upgrading your onsite speed.
Meticulous Audit Trails for Compliance-Driven Organisations
Internal banking seminars, pharmaceutical compliance training, and executive town halls demand meticulous attendance tracking and strict data privacy. As a highly secure event check-in system, Micepad provides the comprehensive audit trails and granular reporting required by global human resources and compliance departments.
- Generate exact arrival and departure timestamps for mandatory compliance tracking.
- Rely on offline reliability to ensure no data is lost during network outages.
- Export secure, encrypted attendance logs for immediate regulatory reporting.
Professional Check-in for Small Organisers, No Enterprise Budget Required
Running local networking events or association chapters shouldn't require thousands of dollars in hardware rentals or complex software contracts. Our platform provides a powerful free tier for small organizers, allowing you to manage professional entry without the enterprise price tag. The system requires no specialized hardware to function.
- Launch your first event completely free for up to 50 attendees.
- Turn any standard iOS or Android device into a professional scanning tool.
- Eliminate paper clipboards and upgrade the perception of your local gatherings.
How We Compare
Why Event Planners Choose Micepad
Transparent pricing. No annual contracts. Self-service sign-up in minutes.
| Feature | Micepad | Cvent OnArrival |
|---|---|---|
| Check-in Speed | Under 3 seconds | Varies by hardware setup |
| Self-Service Kiosk | Yes, included | Yes |
| Offline Mode | Yes, full synchronization | Yes |
| Transparent Pricing | Yes, starts at $475/event | No, custom enterprise quotes |
| Free Tier Available | Yes, 50 attendees | No |
| Self-Service Sign-up | Yes, instant account creation | No, requires sales process |
| Contract Required | No, pay per event | Yes, annual contracts typical |
| Feature | Micepad | Whova |
|---|---|---|
| Check-in Speed | Under 3 seconds | Standard scanning |
| Self-Service Kiosk | Yes, full native support | Limited functionality |
| Offline Mode | Yes, full synchronization | Partial |
| Transparent Pricing | Yes, starts at $475/event | No, custom quotes (approx $2k+) |
| Free Tier Available | Yes, 50 attendees | No |
| Self-Service Sign-up | Yes, instant account creation | No, requires demo |
| Contract Required | No, pay per event | Typically per-event quotes |
| Feature | Micepad | Eventbrite |
|---|---|---|
| Check-in Speed | Under 3 seconds | Standard scanning |
| Self-Service Kiosk | Yes, highly customizable | No, standard app only |
| Offline Mode | Yes, full synchronization | Limited functionality |
| Transparent Pricing | Yes, flat fee per attendee volume | Percentage of ticket sales |
| Free Tier Available | Yes, 50 attendees | Yes, for free events only |
| Self-Service Sign-up | Yes | Yes |
| Contract Required | No | No |
| Feature | Micepad | Bizzabo |
|---|---|---|
| Check-in Speed | Under 3 seconds | Fast |
| Self-Service Kiosk | Yes | Yes |
| Offline Mode | Yes, full synchronization | Yes |
| Transparent Pricing | Yes, starts at $475/event | No, custom enterprise quotes ($10k+) |
| Free Tier Available | Yes, 50 attendees | No |
| Self-Service Sign-up | Yes, instant account creation | No, requires extensive sales cycle |
| Contract Required | No, pay per event | Yes, strict annual contracts |
Ready to switch? No credit card, no contract, no sales call required to start.
Frequently Asked Questions
Event check-in software replaces paper guest lists and manual name lookups with QR code scanning and self-service kiosks. Attendees check in under 3 seconds instead of 45-90 seconds, and you get real-time attendance data throughout the event.
Each attendee receives a unique QR code in their confirmation email. At the event, they scan the code using a kiosk, iPad, or phone camera. Micepad verifies the code and marks them as checked in — the whole process takes under 3 seconds.
Yes. Export your Cvent attendee list as a CSV, import it into Micepad, and you're ready to check in. Micepad automatically generates QR codes for each attendee. No API integration needed.
Yes. Micepad's check-in app works offline. Check in guests and print badges without an internet connection. Data syncs automatically once you're back online.
Micepad's check-in starts free (up to 50 attendees). Paid plans: $475 for 250 attendees, $950 for 500, or $1,500 for 1,000. Annual unlimited plans available at $2,000/year.
Any device with a web browser — iPads, Android tablets, laptops, or phones. For self-service kiosks, we recommend iPads on stands. For badge printing, you'll need a compatible thermal printer (Brother, Zebra).
Yes. Micepad has checked in 15,000+ attendees for MongoDB across 10 APAC cities. Multiple kiosk stations can run simultaneously, and offline mode ensures reliability even with poor WiFi.
Micepad offers a free tier with QR code check-in for up to 50 attendees — no credit card required. For larger events, paid plans start at $475. Unlike most event check-in apps, Micepad includes self check-in kiosk mode and offline capability even on the free plan.
Yes. Micepad's kiosk mode turns any iPad or tablet into a self check-in kiosk. Attendees search by name or scan their QR code to check in without staff assistance. Pair it with a badge printer for automatic on-demand badge printing at the kiosk.
Your team runs events. Micepad runs the ops.
Every event generates the same pile of operational work. Import the attendee list. Clean the duplicates. Fix the formatting. Send the confirmations. Chase the bounces. Print the badges. Pull the attendance numbers. Write the post-event report. Multiply that across 20 events a year and you're not running events anymore — you're processing data.
Micepad agents handle that work automatically. They import messy CSVs and clean them — deduplicating records, standardizing names, flagging bad email addresses. They generate badges from your templates and send confirmation emails with bounce handling built in. They monitor check-in in real time, alerting you when a session hits capacity. After the event, they compile attendance reports, no-show rates, and engagement scores without anyone pulling numbers into a spreadsheet.
The creative and relational work stays with your team, where it belongs. Speaker logistics, sponsor relationships, making sure the room feels right — that's where your team adds value. The data processing is where agents add theirs.
See How Micepad Compares
Evaluating other platforms? See detailed comparisons.
Start Accelerating Your Front Door Operations Today
Stop making your VIPs and corporate delegates wait in line for manual verification. Experience the speed, offline reliability, and intuitive self-service setup that top global event planners rely on. Free for your first event up to 50 attendees. No credit card required.
Try Check-in Free